Skip to content

Apostille (Document legalisation)

Show all content
Hide all content

What is an apostille?

An apostille (or legalisation) is a vertification that a document has been issued by the competent authority and the signature and/or stamp on the document is genuine.    

Denmark is a member of the Hague Apostille Convention. Thus, documents destined to be used in a country that is part of the Apostille Convention are legalised with an apostille certificate. Documents with an apostille are valid in every country, which is member of the Apostille Convention. A list of the countries that are members of the Apostille Convention can be found on the website of the Hague Conference on Private International Law (HCCH).

Documents to be used in countries that are not members of the Apostille Convention require an apostille by the Legalisation Office and an additional legalisation by the relevant diplomatic representation in Denmark.  

What is the process?

In order to have your document apostilled, you first need to request a legalisation of the document by using our online legalisation service. This is done on our webshop, which you can find here. The webshop allows you to order and pay for the apostille. Once the purchase is concluded, you will receive a receipt.

To have your document apostilled, you have three options:

1. You can submit your document and the receipt from the webshop in person during the Legalisation Office’s opening hours. The document will be legalised while you wait. If you have more than seven documents to legalise, we will have them processed and ready to collect the next working day.

2. You can send the document to us by post together with the receipt from the webshop. The document will be returned to you within 2-5 working days. An additional fee to cover postage charges is to be paid when ordering the apostille on the webshop.

 

3.  If the document is digitally signed, you can upload it on our webshop. You can then either collect the document at our office or have the document returned to you by post.

Physical documents can only be legalised if they contain an original signature by an official Danish authority.

If your document is signed by a private individual, it has to be certified by a Notary Public prior to it being legalised at our office.

If the document is signed by a private company, it has to be certified either by The Danish Chamber of Commerce or the Confederation of Danish Industries prior to it being legalised at our office.

Fees and methods of payment

A service fee of DKK 200 per document is charged. 

If you wish to have your documents returned by post an additional postage fee is to be effected.

Payment can only be made online on our webshop.

Cash payments and foreign debit cards are not accepted.

The Executive Order on the payment for services provided by the Danish Foreign Service can be found here (only in Danish).

Legalisation of translated documents

A translated document, must be certified by a Notary Public, The Danish Chamber of Commerce, or the Conferderation of Danish Industry before it can be legalised at our office.

Please be aware that some countries do require that both the original document and the translation are apostilled.

Legalisation of export documents

Some export documents are not covered by the Apostille Convention, and therefore will be issued with a general stamp at the Ministry of Foreign Affairs. The general stamp is free of charge. Documents that are not covered by the Apostille Convention include:

  • Product lists
  • Invoices
  • Export Licenses
  • Movement Certificates
  • Health Certificates
  • Certificates of Origin
  • Free Sale Certificates

If the export document is issued by a Danish Authority, such as a Health Certificate issued by the Veterinary and Food Administration, the document is ready to be legalised at our Legalisation Office.

If the export document is issued by a private company, the document must be certified by one of the bodies below, before we can legalise the document at the Legalisation Office:

The Danish Chamber of Commerce

Confederation of Danish Industry

 

The Danish Federation of Small and Medium Sized Enterprises

Legalisation of Public Documents within the European Union

Regulation (EU) 2016/1191 of the European Parliament and the Council on promoting the free movement of citizens simplifies the circulation of public documents between EU member states. The Regulation covers public documents such as birth certificates, death certificates, marriage certificates, certificates of partnership, adoption papers, certificates of residency and certificates on the absence of a criminal record. 


Such documents are exempt from an apostille if they are presented to the authorities of another EU country.

Said documents are also exempt from translation if they are presented with a multilingual standard form. The multilingual standard form is issued in connection with the issuance of the original public document, however only by specific request to the issuing authority. 

The following documents may be issued with a multilingual standard form: 

  • Certificate of Residency
  • Birth Certificate
  • Certificate of Partnership
  • Certificate of Personal data
  • Absence of criminal record
  • Certificate of Martial Status
  • Marriage certificate

For more information regarding legalisation of public documents within the EU, please visit the European e-Justice-Portal.

The Regulation of Legalisation (EU 2016/1191) can be consulted here.

Show all content
Hide all content