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Legalisation

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What is a legalisation/apostille?

An apostille is a confirmation of a signature’s authenticity, and the capacity of the person who signed the document.

 

An apostille is valid in every country that signed the Hague Apostille Convention of 5 October 1961. A list of countries where an apostille is valid can be found on the official website of the Hague Conference on Private International Law.

 

If you have to use a document in a country that is not on the list, you will most likely have to get it endorsed at the country’s embassy in Denmark as well.

How do I get an apostille on my document?

To get an apostille on a document, it has to be signed by an official Danish authority. 

 

There are two kinds of documents that can be legalised at the Ministry of Foreign Affairs:

 

Digitally signed documents have to be uploaded on our webshop. After they are uploaded, you can choose to have the signed documents sent to you by post or to pick them up at our office. 

 

Physical documents can only be legalised if they contain a physically written signature. To get documents legalised, you can either show up at our office, with the document and the receipt from the webshop, or you can send the document to us by post, along with the receipt.  

 

If you show up at our office with your document, it will be legalised immediately. If you send it to us by post, it will be sent back 2-5 business days after we receive it. 

 

You do not have to book an appointment to show up at our office. Please note, however, that if you have more than seven documents to legalise, we cannot legalise them the same day. They will be ready for you to pick up the next working day.

How do I get an apostille on my document when it is not signed by an official Danish authority?

Documents signed by private individuals have to be notarised at a Notary Public. Afterwards, the relevant documents can get an apostille at the Ministry of Foreign Affairs. 

 

Documents signed by private companies have to be endorsed by the Danish Chamber of Commerce (Dansk Erhverv) or the Confederation of Danish Industry (Dansk Industri). Afterwards, the relevant documents can get an apostille at the Ministry of Foreign Affairs.

How do I get a translated document legalised?

All documents that have been translated, have to be stamped before they can get an apostille. They have to be stamped either at a Notary Public, The Chamber of Commerce, or The Confederation of Danish Industry.

Where is the webshop and how do I use it?

You can find our webshop here: Webshop



How do I know if an apostille is valid?

In our E-register, you can check if an apostille is real and issued by The Ministry of Foreign Affairs. 

 

You can only check apostilles issued after 15 November 2017. To check an apostille before that date, please contact the Legalisation Office at legalisering@um.dk

Are there other rules inside the European Union?

Yes, a number of Danish documents are exempt from legalisation if they are to be used at a public authority inside the European Union. The included documents are documents relating to civil status e.g. birth, death, marriage, registered partnership, adoption, residence, and the absence of a criminal record. 

 

A number of documents are also exempt from translation if they are presented with a multilingual standard form. The multilingual standard form is issued in connection with the issuance of the original public document, but only by specific request to the issuing authority only. 

 

The following documents may be issued with a multilingual standard form: 

 

-Certificate of Residency
-Birth Certificate
-Certificate of Partnership
-Certificate of Personal data
-Absence of criminal record
-Certificate of Martial Status
-Marriage certificate
  

For more information, please go to the Minstry of Justice or the European e-Justice-Portal

 

The Regulation of Legalisation (EU 2016/1191) can be consulted on EUR-Lex

How do I get an apostille on an export document?

There are a few things to note when, legalising export documents.

1. A Danish Authority must legalise the documents, before the Ministry of Foreign Affairs can legalise them.

 

2. Some documents are not covered by the Apostille Convention, and therefore will be issued with a general stamp at the Ministry of Foreign affairs. The general stamp is free of charge. Documents that are not covered by the convention include:

 

•Product lists

•Invoices
•Export Licenses
•Movement Certificates
•Health Certificates
•Certificates of Origin
•Free Sale Certificates

Export documents issued by a Danish Authority, e.g. Health Certificates issued by the Veterinary and Food Administration, can be sent directly for legalisation at the Ministry of Foreign Affairs. 

 

Export documents issued by private companies must be legalised by one of the bodies below, before legalisation can take place at the Ministry of Foreign Affairs. 

 

 

Dansk Erhverv
(The Danish Chamber of Commerce)
Certifikatkontoret
Børsen
DK-1217 Copenhagen K
Tel.: +45 33 74 60 00
Hours of business: 09:00-16:00

The Danish Chamber of Commerce in:
Aarhus +45 86 13 53 55
Odense +45 66 14 47 14
Aalborg +45 98 16 06 00
Aabenraa +45 74 62 49 62

 

Dansk Industri

(Confederation of Danish Industry)
Certifikatkontoret
H.C. Andersens Boulevard 18
1787 Copenhagen V
Tel.: +45 33 77 34 78
Hours of business: 09:00-15:00

 

 

The Danish Federation of Small and Medium Sized Enterprises
Islandsbrygge 26
2300 Copenhagen S
Tel.: 32630316 or 32630348

Aalborg: +45 98 12 52 32
Herning: +45 96 26 11 21
Horsens: +45 75 61 18 88
Viborg: +45 87 25 51 51

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